Annual Club Business
Meeting
Minutes for
·
Meeting called
to order by President, John Meek (AE5HQ) at
·
The Pledge of
Allegiance was observed
·
Self-Introductions
were made. There were 2 officers and 10
members present.
·
John gave a
recap of last month’s meeting regarding incumbent officers remaining in office
for another year
·
Minutes –Motion
made by Dirk (K7QVD) and 2nd by Ken (WB5Y) to accept minutes as
published. Motion passed by show of hands.
·
Treasurer’s
report - Checking account balance has altered by $1.15 due to interest
paid. Additionally, $379.00 ($94 is
repeater fund donations) was deposited, making the account balance 2175.19. Motion made to accept treasurer’s report as
given at meeting by Dirk and 2nd by LeaAnn
(KE5TQD). Motion passed by show of
hands.
·
Repeater Fund:
Donations received since June amounts to $94.
Of $2739, $365 is still needed.
$1500 has already been paid, leaving $1239 due to Calvin. When ultimately paid, funds will come out of
the club’s bank balance. Repeater fund
is not being maintained as a separate account.
Attempt at a motion to pay Calvin now.
A reminder that the decision had been made to wait until after the Green
Country Ham Fest in March 2011. Motion
was rescinded.
·
Old Business
o Repeater update – There is still some intermittent
noise issues on the repeater.
§
A suggestion was
made about using the back up repeater equipment and secondary antenna to set up
a temporary repeater located at the Emerson’s homestead. This would put an antenna at about 90’ and
would be for about a week with possibility of making the antenna setup a
permanent one as backup.
§
The idea is to
set up a repeater off-site from RSU trying to eliminate sources of interference
the most cost effectively.
§
Calvin is
willing though wanted to make sure everyone knew communication for the
Emerson’s might be adversely impacted until taken back offline.
§
It was suggested
that any expenses for setting up this backup location be settled out of club
funds, within reason.
§
Motion by Dirk
that the matter be tabled until next month while everyone gathers data and
costs to determine feasibility. Red
(W5UW) 2nd and motion passed by show of hands.
o There has been no word from Dallas (N5FEE) regarding
70cm coordination
o Recipe book
§
LeaAnn indicates has many
recipes and could use more
o Regarding buttons for the ham fest – there was no
discussion on that matter however John and Dirk have decided perhaps hat pins
(which many people tend to collect) might be of more interest. They, on their own, will be purchasing 750
pins and likely sell for $2.00. I did not get the
remainder of this discussion for the minutes.
This document will need to be amended once information has been received.
o Picnics
§
First, Calvin
indicated that cost of meat (burgers in particular) has continued to rise then
handed the $74.56 receipt for the fall picnic burger purchase to the secretary
for payment. Reminder was voiced that
the club voted $100 budget for meat purchase still in effect so there should
not be a worry at this time.
§
While on the
subject, decided to agree on dates for 2011
à
Spring picnic
will be
à
Fall picnic will
be
à
Neither date
will be concurrent with club meetings
à
o Annual dues for 2010/2011 are being accepted and
roster roll-offs will begin as of December
Currently we are at about 50% paid to not paid (2 more received today to
nudge just over 50%)
o 501 3(c) – Ken (WB5Y) reported that paperwork can be
completed for free and filing fee is $400.
§
There is a
required annual filing to the IRS to maintain 501 3(c) status.
§
John asked for
advantages and disadvantages of filing for 501 3(c):
à
Sales Tax money
saved – club would be exempt so long as properly approached
à
Grant monies
that might still be available – original reason for the suggestion to file
à
Possible
donations, where advantageous for the donating business – radios and equipment
à
If club should
ever be disbanded, assets must be donated to another 501 3(c) club. They cannot sold off and distributed to
membership (current bylaws handle in this way).
à
Should the
required annual IRS filing be missed 2 years in a row, the 501 3(c) status is
lost and will have to be redone from the beginning (including the $400 fee)
à
There is no
guarantee the initial request will be accepted.
Should it be turned down, it is believed the entire process must
be restarted, including the $400 fee.
à
There are other
legal plusses that were not elaborated
§
Frances (KC5CSC)
suggested that asking for a vote by the small group in attendance may or may
not represent the true feelings of the majority of the club. Within those present there were opposite
responses to the possibility of gaining 501 3(c) status by the club.
§
§
·
New Business
o Don (KE0CQ) handed out a printout regarding eCom – Emergency Communication. Please contact him for the URL as that was
not provided as part of the handout.
§
Basically even
people trained in amateur communications need to be trained and certified
before many organizations will allow your participation as emergency
communicators during an event. There is
training available and some of it free and recognized. If you are interested in pursuing this
possibility on a personal level, please contact Don Fuhs
(see roster).
§
One comment made
is that we aren’t sure that as a club we should be limited to any one unit but
probably remain at large, with appropriate training no matter the calling.
§
The ICS
(Incident Command System) and NIMS (National Incident Management System)
courses are required training by nearly any unit/organization involved in
emergency response. They are free and
available on-line through FEMA
·
Net Controls
(Thank you to all the volunteers):
o Oct 12 - W5UW - Red
o Oct 19 - KC5CSC -
o Oct 26 - KE5TQD - LeaAnn
o Nov 2 - W5YDL - Dan
o Nov 9 - OPEN - LeaAnn will
ask KC5UOQ or the other Larry
·
Announcements:
o Next meeting is
·
Motion to
adjourn was made by Dirk and 2nd by Red. Motion passed and meeting was adjourned at