Monthly Club Meeting
Minutes for
·
Meeting called to order
by President: Calvin Emerson (KC5ARC) at
·
The Pledge of
Allegiance was observed and led by Dirk Flint.
·
Self-Introductions were
made. There were 2 officers, 15 members
and guests present, one new member joined.
·
Minutes from October
meeting were read by Frances (KC5CSC).
Motion made to accept minutes as read by Larry (KD5UOQ), seconded by
Dirk (K7QVD). Motion passed by show of
hands.
·
Treasurer’s report was
read by
·
Before business began,
Dirk requested the $30 check be prepared for the DAV facilities so he wouldn’t have to carry it around. Treasurer wrote
the check immediately.
·
Old Business
o Repeater – Calvin indicated no change and still
working on approach to gain easier access to RSU campus. Dirk has made no progress in the process of
drafting a letter of introduction to the new president due to other ideas that
needed to be presented to the club membership first. See new business entry.
o Dirk reported that the Boy Scout jamboree on the air
did not fly due to lack of response from scout leaders. There are apparently some requirements for
training by non-scouting participants that may need to be seen to.
o Bylaws – Copies of the proposed bylaws were mailed to
the membership in October. There were
three members present who did not receive copies of the bylaws.
·
New Business
o Dale brought up that there may be enough funds in the
raffle pot to allow purchase of a dual-band hand held to be raffled off. Some discussion on this. Possible hold money and purchase radio to be
donated to ham fest for raffle. There
was some tension generated by this suggestion.
Possible put on web site that tickets will be sold for a radio. Possible sell tickets at GCHF at the RCWA
table for radio to be given away by the club alone. John (KD5NAQ) said he’d check with GCHF to make sure RCWA
raffling a radio at own table does not
run counter to bylaws. Decision was to table this subject until
December meeting giving people time to think about how to approach this.
o Bylaws - Proposed changes were discussed and for the
most part deemed acceptable.
§
The discussion and/or
disagreement centered around four sections:
1.
Article II of the
Administration Procedures – 2.00 and 2.06.
Both will be set with specific amounts and moved into Article VI as new
sections making it impossible to change without authorization by club membership.
2.
Article III
(Government) section 3.04 (quorum) will be changed to define a quorum as one
officer plus 15% of members in good standing who are not also elected officers
with a minimum of 1 officer and 3 members in good standing who are not also
elected officers.
3.
Article V, section
5.03 will be changed to add verbiage for special meetings and attendance rules that
will apply for removal of officers from office or other major event
issues.
4.
Where needed,
impacted verbiage due to the above changes will be reworked to make logical
and/or consistent.
§
In order to make the
bylaws work for everyone concerned, a motion was made by John (KD5NAQ) to allow
President of the club to purchase necessary meats for the annual picnic(s) from
club funds (when funds are available).
Motion 2nd by Lee Ann (KE5TQD). Motion passed unanimously by show of hands.
§
Another decision made
was the amount to place into the section that allows the president to have a
fund from which he/she may draw as needed for unexpected club expenses. The president should present proof of said
expenses and payment at monthly meeting when it applies. Motion made by John Meek (AE5HQ) and 2nd
by Red (W5UW) to make this amount $100.00.
Motion passed unanimously by show of hands.
§
The above decisions
allowed the following to occur:
1.
Motion by John Meek
to accept the bylaws as presented with changes noted by secretary. Larry England 2nd and motion
passed unanimously by show of hands
2.
Motion by John Meek
to review the altered bylaws next month with vote to accept as prepared. John Harwell 2nd and motion
passed unanimously by shows of hands.
o Calvin presented receipt for $28.08 for postage paid
to mail 24 packets containing a cover letter and copy of modified bylaws. It was agreed that club would reimburse
(done immediately by donation and draw from funds) full amount. It was also agreed that this is the type of
situation the new section allowing a fund upon which the president could draw
was intended to cover.
o The club presented the Frances (KC5CSC) – the web
person - a certificate of appreciation at suggestion of a member of the Broken
Arrow Amateur Radio Club for work done on the RCWA.org web-site.
o Discussion brought up about possibility of purchasing
ARRL plaque(s), pen and pencil set and certificate(s) to thank the college for
their support of the RCWA. Plaques are
$30 to $35, pen and pencil sets are $15 to $20 and certificates $1 or so. This is seen as a means of opening possible
dialog later with regard to service of our equipment. Dirk motioned we proceed with plaques and pen and pencils as well
as certificate of some sort for others at RSU.
Kathy 2nd and passed unanimously by show of hands.
o Additional discussion (some tense) around providing
some recognition to be presented to Rogers County EOC. Dirk motioned and Ken (WB5Y) 2nd
and passed unanimously by show of hands.
o Ken introduced idea of possibly requesting repeater
trustee to look into or come up with options regarding the repeater call sign
when the current one expires in 2009.
The current one is lengthy, difficult to get out or remember. Ken suggested WX5RC and it is currently
available. Red motion and Dale 2nd
and passed unanimously by show of hands.
No decision made as to who would contact Dallas (N5FEE).
o Dirk has done some research into DStar (D*) and
rather than lengthen the meeting further, announced he will explain in detail
at the next meeting.
o Raffle was held.
There were several items passed out to various winners
·
Net Controls:
o Nov 4 - W5UW - Red
Brungardt
o Nov 11 - KC5EQM - Larry Adams
o Nov 18 - K7QVD - Dirk
o Nov 25 - KC5EQM - LarryAdams
o Dec 2 - KC5UOQ - Larry England
·
Announcements:
o The Ladies Aux provided pancakes (and there was
plenty).
o Dirk has asked if everyone, in December, could bring
a new, unwrapped toy for Toys for Tots drive by the Marines it would be
appreciated. Please, no weaponry (guns,
militia, etc.) whatsoever (including G.I. Joe type toys).
o The DAV has some novelty items for sale. Example would be hats (not ball cap) for $8.
·
Motion to adjourn was
made by Dale, 2nd by Kathy.
Motion passed and meeting was adjourned at