Annual
Club Business Meeting
Minutes
for May 14, 2011
·
Meeting called to order by Vice President,
Dirk Flint (K7QVD) at 9:00 am
·
The Pledge of Allegiance was observed
·
Self-Introductions were made. There were 1 officer and 12 members present.
·
Minutes – Motion made by Red (W5UW)
and 2nd by LeaAnn (KE5TQD) to accept
minutes as published. Motion passed by show of hands.
·
Treasurer’s report –
o
Last report (Apr), checking account
balance was $2920.84.
o
Deduct $1239 Paid to Calvin
o
Current balance $1681.84
o
Motion made to accept treasurer’s
report as given at meeting by Kathy England and 2nd by Coralee (KE5LJF).
Motion passed by show of hands.
·
Repeater Fund
o
Calvin has been paid the final $1239
owed for repeater repairs.
o
See further information under New
Business: Repeater Sinking Fund
·
Old Business
o
Repeater update –
§ No
repeater report
§ The
440 repeater will be pulled for repair and likely 2m/440 link by next year’s
GCHF
§ Question
regarding voice ID on repeater(s). 2m
has no voice capability at all.
Exploration is being done into an addon
module.
o
Recipe book
§ LeaAnn still
expects to have printed and bound in time for the Spring
picnic on May 21.
o
eCom
§ There
was no report from this month’s regular testing of the warning system by the
city
§ Question
asked about whether was supposed to be a net commence in ‘live’ situation. Not that had been discussed.
§ Dirk
will draft procedures and there is general agreement that a net of some sort
should be activated during real warnings.
o
Hamfest
§ Revisit
HF rig raffle: There was discussion that
cost of an HF rig may be prohibitive for the club and may have the opposite
result than intended
§ Discussion
on fund raising mechanisms. Dirk
indicated he’d lead an effort.
§ Motion by Calvin, 2nd by Larry (KC5UOQ) to attempt to
raise $500 by January 1, 2012. If unable
to raise this amount, any money that has been raised will be put into the club’s
general fund and no attempt will be made to raffle an HF rig at the hamfest however we will still raffle the more economical
2m/440 dual band mobile.
§ It
was noted that club membership always (and nearly exclusively) increases after
we’ve conducted licensing classes
o
Field Day
§ RCWA
will not participate as a club function.
If you wish to participate you will need to locate activities yourself…check
the internet as there are several organizations in the Tulsa area that will be
having Field Day activities
o
Picnic
§ There
will be a fund bucket for donations to the $500 budgeted for the HF rig we’d
like to raffle next year
§ Sign-in
sheet included area for people to indicate what they’d bring next Saturday.
§ List
of items indicated: Meat, mustard, ketchup, baked beans, 3 layer pie, potato
salad, dessert, chips, pop, lettuce, hamburger buns, pickles, sliced onion,
fried jalepenos, veggies, hotdog buns, tomatos
§ The
condiments have been covered so bring what you want. If you have meat to be cooked, be sure it is
thawed. We will have hamburgers, hotdogs
and hot links. Coffee will be available
about 45 minutes after the secretary arrives at the shelter (expected to be
between 7 and 8 am).
§ From
past experience, we generally eat between 11:15 and 11:45 (if we can hold ‘em off that long)
·
New Business
o
Repeater Sinking Fund
§ Calvin
suggested starting a sinking fund to finance repeater maintenance and
repair. This fund would be held separate
from general fund and intended specifically for repeater needs.
§ Motion by Dale (N5EDB) with 2nd by Calvin to create a
fund for repeater maintenance and repair.
This motion passed
§ Further,
club officers will budget the amount annually then present to the membership
for approval. Date of a board meeting
has not been set
§ Question
brought up whether the current bylaws will support. If not, we will either work toward changing
the bylaws or adding a segment to the administrative section of current bylaws. Frances will check and report
o
Training
§ Dirk
has provided lessons and plans he uses for Electricity and Electronics
classes. Frances will review and likely
place links in the Training area of the website
§ Red
indicated he has the full set of manuals for NEETs (in PDF). If there isn’t room with current provider
(Network Solutions), Ken indicates he has a linkable site with unlimited space.
·
Net Controls
o
May 17 - KC5CSC - Frances
o
May 24 - KC5UOQ - Larry
o
May 31 - W5UW - Red
o
Jun 7 - KC5EQM? - Larry?
·
Announcements:
o
Next meeting is June 11.
o Spring picnic is May 21
·
Motion to adjourn was made and 2nd. Motion passed and meeting was adjourned at
9:45 AM.