Rogers County Wireless Association

Monthly Club Meeting

Minutes for September 12, 2009

 

·        Meeting called to order by 2nd Vice President John Meek (AE5HQ) at 9:08 am.

·        Having no flag the Pledge of Allegiance was not observed. 

·        Self-Introductions were made.  There was 1 officer, 16 members and 3 guests (one joined).

·        Frances (KC5CSC) gave a very short summary of the written minutes for those who’d not had time to read them.  Motion made by Dirk (K7QVD) to accept minutes as written and 2nd by Larry (KC5EQM).  Motion passed by show of hands. 

·        Treasurer’s report was read by Frances.  Last month reported $20.00 to community center however it was paid in cash so the $1312.04 amount is correct as starting point.  During month deposited $170 for club dues making club account balance $1482.04.  Motion made to accept treasurer’s report as read by John H (KD5NAQ) and 2nd by Dirk.  Motion passed by show of hands.

·        Old Business

o       Club banner – No activity (only some internet research and sketching).

o       Repeater update –

§         Is now in service with new equipment that replaces that borrowed from Calvin (KC5ARC) which had been totaled by lightning strikes.

§         A “Repeater Fund” bucket will set up at every club function (meetings, etc.).  The donations currently total $325

§         Suggested message on the web that we are accepting donations toward the club repeater had been done.

§         501 3c status for the club was put aside until post election.

o       Elections

§         Motion made that since no other nominations were received, they be closed and election of officers occur by acclimation.  Motion made by Dale (N5EDB), 2nd by Kathy England and unanimously accepted by voice of yea or nay.  There were no valid nay votes.

§         President – John Meek

§         1st Vice President – Dirk Flint

§         2nd Vice President – Larry Adams

·        New Business

o       501 3c Discussion re-opened by Dirk after election was completed.

§         Having 501 3c status will allow the club to be considered tax exempt, apply for grants currently unavailable to the club, gain some footing on donations, etc.

§         Requirement of being 501 3c is that should the club disband (when membership falls below what is currently considered a quorum for legal business meetings) all equipment, assets, etc. must be donated to another 501 3c club. 

§         Having 501 3c status will require change to bylaws to change how club assets are handled at disbandment.

§         Kathy motioned that the club pursue application for 501 3c status ($50.00 application fee).  Dale 2nd and show of hands and voice passed the motion

§         John (new president) asked Dirk to pursue application for 501 3c status.  

o       Club membership renewals are due and should be paid before end of year.  Dues remain unchanged, $20 for single membership and $25 for family.

·        Raffle tickets were sold for the Wouxon HT being raffled at the Oct 3 meeting.  To break even on the radio a few more tickets need to be sold.

·        Net Controls (Thank you to all the volunteers):

o       Sept 15    -           W5UW            -           Red

o       Sept 22    -           KC5EQM       -           Larry Adams

o       Sept 29    -           KC5NQK        -           Gary Rust

o       Club Members Need to Check In!!!!!!

·        Announcements:

o       The Wouxon HT dual band radio will be raffled at the end of the October 3 business meeting.  Currently the pot is a few $ short of breaking even on the cost of the radio – so buy more tickets if you can.  Don’t forget to put your call or phone number on your tickets however you need not be present to win.  Frances will post the winning number on the web site once it’s been drawn.

·        Motion to adjourn was made by Dirk, 2nd by John H.  Motion passed and meeting was adjourned at 9:40 – let the picnic begin!