BYLAWS
As Modified
Table of Contents
ARTICLE
I. NAME, PURPOSES AND AFFILIATION
ARTICLE
IV. DUTIES OF OFFICERS
ARTICLE
VI. ASSETS AND FINANCIAL OBLIGATIONS
1.01 Name. The name of this Club shall be ROGERS COUNTY
WIRELESS ASSOCIATION (Hereinafter referred to as the Club.)
1.02 Purposes. The purposes of this Club
shall be:
a)
To
assist the Claremore and
b)
To
improve communications between local members and visiting Amateur Radio
Operators, thereby providing travelers assistance.
c)
To
operate exclusively for charitable, educational civic and scientific purposes.
d)
To
promote and encourage interest in Amateur Radio communications and to foster
special skills and experimentation.
e)
To
make every effort to minimize interference in operation between members
stations, to provide technical assistance to members concerning equipment
design and operation, and to assist in frequency observance, clean signals,
uniform practice and absence of spurious radiation from Club member stations.
1.03 Meeting
Time and Place. A monthly meeting
will be held at a time and place designated by the Club President and approved
by the membership.
2.01
Persons Eligible.
Any person interested in Amateur Radio communications and/or the
purposes of the Club outlined in Article I is eligible for membership, whether
licensed or not.
2.02
Termination of Membership.
A member may be expelled for violation of the Bylaws, or for other
causes prejudicial to the best interest of the Club. Such expulsion may be affected by a majority
vote of the members at a regular meeting of the Club with a quorum present.
2.03
Dues.
Membership dues may be established and/or changed by a majority vote of
members at a regular meeting of the Club.
2.04
Delinquent Dues.
Any member or family whose dues have not been received by the Treasurer
within three months after the annual Club meeting as defined in Article V shall
be dropped from the membership rolls.
2.05
Classes of Membership.
Two classes of membership shall be established, to wit: Individual and
Family.
2.06
Definition of Membership. Any person paying dues to the Club is
considered a member with all rights, privileges, and benefits of belonging to a
club. Individuals paying family dues,
the entire family is considered members of the club. A member in good standing is defined as one
who has paid his/her current dues. No
one shall hold an elected or appointed office who is not a member in good
standing.
2.07
Dues Schedule.
Club dues are set and payable as outlined below:
Single Renewing $20.00
Single Incoming Sept-Nov $20.00
Dec-Feb $15.00
Mar-May $10.00
Jun-Aug $ 5.00
For Family dues, add
the following to the Single rate given above.
Family Renewing $
5.00
Family Incoming Sep-Nov $
5.00
Dec-Feb $ 4.00
Mar-May $ 3.00
Jun-Aug $ 2.00
3.01
Management.
The general management of the Club shall be vested in the Elected
Officers who shall have control over the property and affairs of the Club and
shall establish its policies. They shall
have the power to hold meetings, appoint committees, suspend or censure members
and take any necessary and proper steps to carry out the purposes of the Club
and to promote its best interests. Any
decision of the elected officers can be rescinded within sixty (60) days with a
majority vote of the members at a regular business meeting or a specially
called meeting with a quorum present.
3.02
Officers.
The elected Officers of the Club shall consist of a President, First
Vice President, and Second Vice President.
The appointed Officers of the Club shall be Secretary-Treasurer, Station
Trustee(s), Logistics Officer and Training Officer.
3.03
Filling Vacancies.
If a vacancy occurs among the Officers, such vacancy shall be filled for
the unexpired term by a majority vote of the members at a regular meeting of
the Club with a quorum present.
3.04
Quorum.
At any regular Club meeting, a quorum shall consist of one (1) elected
Officer, and 15% of non-elected membership in good standing -or- a
required minimum of (3) members in good standing, one of which will be
designated to record meeting minutes, for a total of four (4) attendees.
3.05
Quorum for Special (non-Regular)
Club Meetings. At any Special Club meeting as defined in
Administrative Procedures, a quorum shall consist of a simple majority (50% +
1) of membership in good standing.
3.06
Quorum Necessary for Official
Business. No official business shall be conducted by
the Club unless there is a quorum in attendance.
3.07
Robert's Rules of Order.
Robert's Rules of Order shall serve as the parliamentary authority of
the Club for all rules and procedures not covered by the Bylaws.
ARTICLE IV. DUTIES OF OFFICERS
4.01
President.
The Club President is an elected position. The President shall preside at all meetings
of the Club. The President shall
endeavor to carry out the mandates and directives of the general
membership. The President shall appoint
such committees as the President shall consider expedient or necessary. The President shall preserve order and
decorum and enforce the observance of the bylaws. The President shall be a member ex-officio of
all committees. The President is vested
with the power to create and appoint any position necessary for the good of the
Club. Whenever elected officers are
absent, the President shall have the power to appoint acting officers for a
particular meeting.
4.02
First Vice President.
The Club First Vice President is an elected position. The First Vice President shall assume the
duties of the President in the absence of the latter. The First Vice President will assist the
President in the operations of the Club and shall perform any other duties and
or responsibilities designated by the President.
4.03
Second Vice President.
The Second Vice President is an elected position. The Second Vice President shall interpret the
Bylaws and Administrative Procedures; shall advise, construe, counsel and render
opinions on questions of the bylaws and administrative procedures to the Club
President when requested to do so. It is
the responsibility of the Second Vice President to ensure the Club in general
operates within the guidelines of these bylaws; and to make recommendations to
the Club as to amending or rewriting portions of these bylaws. The Second Vice President will hold no
additional Club Office or position. In
the absence of the Club President and First Vice President, the Second Vice
President will preside over the Club meeting.
4.04
Secretary-Treasurer.
The Club Secretary-Treasurer is an appointed position. The Secretary-Treasurer shall keep correct
minutes of all Club meetings. The Secretary-Treasurer
shall be responsible for all correspondence of the Club and shall maintain
appropriate files of essential material.
The Secretary-Treasurer shall collect all monies due to the Club and
give a receipt therefore. The
Secretary-Treasurer shall pay all legal bills or vouchers upon approval of the
membership. The Secretary-Treasurer
shall keep an accurate record of all monies received and amounts and sources of
disbursements. The Secretary-Treasurer
shall deposit all monies of the Club in a place of safekeeping as specified by
the elected officers.
4.05
Station Trustee(s).
The position of Station Trustee(s) is/are an appointed position(s). The number of Station Trustees shall not
exceed the number required for good operation of the Club Station(s). The Station Trustee(s) shall be responsible
for the operation of the Repeater Station(s) in accordance with all FCC rules
and regulations governing such operations.
They shall have and maintain a current Amateur Radio Station/Operators
license of a class meeting FCC requirements for the operation of said Repeater Station(s).
4.06
Logistics Officer.
The Logistics Officer will be an appointed position. The Logistics Officer will be responsible for
the recording of any equipment obtained, purchase or donated to the Club. The Logistics Officer will be responsible for
an annual inventory of Club property.
The results of this inventory and serviceability of equipment will be
reported to the Club Membership at the Annual Meeting. The Logistics Officer is not required to have
any or all club property in his/her possession, but is required to know the
location of all club property.
4.07
Training Officer.
The Training Officer is an appointed position. The Training Officer is responsible for
coordinating and conducting training of a technical nature that will ultimately
raise the overall technical level and proficiency of Club members. This training will be conducted during, but
not limited to, regular Club meetings.
The Training Officer is not required to personally conduct any or all of
the training, but is responsible for coordinating and scheduling any training provided
to the club.
4.08
Termination of Office.
Upon the termination of a term of office, each Officer shall turn over
to any successor(s), within thirty (30) days, all properties of the Club in
their custody.
ARTICLE V. NOMINATIONS, ELECTIONS AND TERMS OF OFFICE
5.01
Annual Meeting.
The regular election of Officers shall be held every year at the
September meeting of the Club which shall be known as the Annual meeting.
5.02
Officer Nomination.
Nominations for offices of President, First Vice President and Second
Vice President, shall be made from the floor at the regularly scheduled August
meeting by members in attendance.
Additional nominations may be made from the floor just prior to elections
and entered into the meeting minutes.
Officers shall be elected by a majority vote of the members present when
a quorum is in attendance.
5.03
Term of Office.
The Club President shall serve a term of one (1) year and consecutive
tenure in office is limited to two (2) years, at which time the Club President
must vacate the position for one (1) year to be eligible for re-election. The Club First Vice President and Second Vice
President are not restricted to two (2) consecutive terms and an individual may
be re-elected to these positions any number of times. Appointed Officers may be reappointed by each
incoming Club President and are not restricted to two terms. However, if the Club President asks for the
resignation of any Appointed Officer, said officer will immediately turn over
all Club property to the Club President and immediately vacate said Office.
5.04
Term for Station Trustee(s).
The Station Trustee(s) shall serve an indefinite term until such time as
they elect to resign or be dismissed by a majority vote of the members at a
regularly or specially called meeting of the Club when a quorum is present.
5.05
Removal from Office. An Officer, elected or appointed,
may be removed from office by a majority vote of members at a regular meeting
of the Club when a quorum is present or by majority vote of members at a
specially called meeting of the Club when a quorum is present. The successor shall be chosen by a majority
vote of the members at a regular meeting of the Club.
5.06
Station Trustee(s).
Station Trustee(s) shall also be eligible to serve as another officer of
the Club. (April 2004)
5.07
Extensions of Terms of Office. If, at the Annual Meeting, a quorum is not
present and elections are not held, all current officers, elected and
appointed, will continue in office until such time as a quorum is had at a
regular meeting and an election is conducted according to these bylaws.
ARTICLE VI. ASSETS AND FINANCIAL OBLIGATIONS
6.01
Obligations.
All obligations incurred by the Club shall be solely corporate
obligations and no personal liability whatsoever shall attach to or be incurred
by any member or Officer of the Club by reason of any such corporate
obligation.
6.02
Property.
All property, equipment, supplies and instruments bought or donated to
the Club shall become corporate property and belong to the Club as a corporate
entity. The accountability for Club
property is the responsibility of the Club President through the Club Logistics
Officer.
6.03
Dissolution.
If ever, and when the Club should be dissolved and disbanded, all
marketable equipment shall be sold, all legal debts shall be paid, all loans
shall be repaid, and all remaining liquid assets shall be divided equally
between all members in good standing of the Club at the time of dissolution.
6.04
Allowances. The Club
President is authorized to spend up to and including $100.00 of Club monies
without waiting for a regular meeting and member approval to meet Club expenses
between meetings. The Club President
shall present receipts of monies spent at the next regularly scheduled Club
meeting.
6.05
Pre-Approved Spending by Club
President. The Club President is authorized to purchase
meats intended for Club sponsored semi-annual picnics from Club funds provided
funds are available.
7.01
Procedure.
The Bylaws may be amended by a two-thirds (2/3) vote of the members at
any regular meeting of the Club with a quorum present.
7.02
Notification.
The membership shall be notified of any proposed amendment to the Bylaws
at least sixty (60) days prior to its consideration.
7.03
Administrative Procedures. Administrative Procedures may be adjusted
and/or amended as procedural changes with the approval of the Club President.
Article I General.
1.00 General. Administrative Procedure provides a location
for information and instruction of a general nature and interest for the good
operation of the Club.
1.01 Changing,
Amending Procedures. Changing and/or
amending Administrative Procedures may be done so without notice and with the
approval of the Club President.
1.10
Incorporation. The Club was incorporated
1.11
Regular Meeting Defined. A meeting held on a regular basis
to conduct Club business that is not generally urgent in nature. Current regular business meetings are held at
1.12
Special Meeting Defined.
A special meeting is any meeting called for the purpose of conducting
Club business that is urgent in nature or cannot wait until the next regular
business meeting. Examples are, but not
limited to, the removal a Club officer from office for the good of the Club,
the sale of Club assets that had not already been approved by club membership
or the need to allocate funds for repeater maintenance/repair that is urgent in
nature.
Article II Finances.
2.00
Banking.
The Club checking account is with Grand Bank. This account may be moved to any other bank
institution by a majority vote of
the members in attendance of a regular
or special meeting where there is a quorum present. The Club checking account requires only one
(1) signer. Four (4) signers may be designated to sign checks. One (1) signer must be the Club Secretary-Treasurer.
Article III Business Meeting
Minutes.
3.00
Minutes. Minutes from the previous month’s regular business or a
special called meeting will be printed and supplied to the members
attending the following month’s business
meeting. At that time they will be
discussed and accepted (with corrections if so indicated). Unless requested, the minutes will not be
read aloud as part of the following month’s business meeting,
however discussion and acceptance will be recorded in the minutes for the
meeting through which they were accepted.
President:
Calvin L
Emerson (KC5ARC) _______________________________Date:____________
First Vice President:
Duane
Martin (KD5XI) ____________________________________Date:_____________
Second Vice President:
John
Meek AE5HQ) ______________________________________Date:_____________
Secretary-Treasurer:
Frances
L Emerson (KC5CSC) _____________________________Date:_____________
Station Trustee(s):
Dallas
Shell (N5FEE) _____________________________________Date:_____________
Duane
Martin (KD5XI) ____________________________________Date:_____________